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CROS system controls the entire supply process,
providing specific functions: administrates
supplier data, administrates items by supplier,
consolidates supply requests from all the
organization, supplies requests approval process,
supplier selection and ordering process, reception
/ acceptance process and monitors the financial
relation with suppliers.
CROS module AP makes purchasing activity more
effective, with a high positive impact upon
all the other processes in the organization.
The benefits from implementing CROS in the
purchasing process are:
- On-line availability of reliable information
with respect to purchasing and inventories,
consolidated and in detail
- Purchasing efficiency increase due to the
release of key personnel from administrative
tasks; as a consequence, the quality of their
work improves.
- Supplier selection, ordering and reception
/ acceptance are better controlled, the system
warranting the observance of working procedures
- Decrease of stock (inventory) volume
Main functions of CROS - AP module:
Management of purchased item lists
- A list of suppliers can be specified for
each item; the terms proposed are specified
in the system for each supplier
- Measuring units specific to each supplier
can be defined, other than the in-house MU
for stocks
- Import terms (customs duties etc.)
- A safety stock and a maximal stock level
can be defined for each item.
Administration of supplier data
- Supplier identification and ranking
- List of items likely to be purchased and
terms proposed
- Commercial terms offered
- Offers / proposals received from suppliers.
Consolidation of in-house supply requests
- Reports, supply requests are placed in the
system by all the users in the organization
needing various items, for sales, manufacturing
or other purposes
- Requests are classified and consolidated
- A supply request approval process can be
engineered
- A preferred supplier may be mentioned by
the user placing the request.
Supplier assessment
- Valuation criteria can be dynamically defined
in the system
- Grades can be mentioned in the system for
each item purchased from each supplier
- Grades can be given by various departments,
specifying item and supplier or referring
to an item consumed.
- The system enables the definition of score
grids giving the criteria various weights.
Support in supplier's selection
- Quantities stated in supply requests are
available in a form with a number of query
and break-down options
- The system proposes a supplier for each
item, based on pre-defined criteria such as
price, lead-time, priority
- If grades by valuation criterion are mentioned
in the system, suppliers can be also selected
according to the scores achieved
Issuing and monitoring purchasing orders
- Orders can be generated based on supply
requests or can be directly placed
- Optionally, order confirmation can be used,
in order to update the contents of the order
Reception
- The system provides three levels of reception:
quantity, value, quality
- The cost for entering the stock is automatically
calculated
- Discounts granted by suppliers, freight
and insurance invoices and round-offs are
taken into consideration
- The system provides functions for imported
goods
- When processing import invoices, the system
provides an accurate function for calculating
costs, considering customs regulations and
rates of exchange for various documents that
can have another foreign currency (freight,
insurance etc.) each
- Compliance with the ordered quantities is
checked up
- Lists of substitute items can be defined,
to be accepted instead of the ordered items
- A serial number or batch number can be assigned
on acceptance
- Special functions to work with bonded-warehouse
are created
Integrated with CROS module CO (general accounting)
and IP (payables / receivables / payments
/ cash):
- On acceptance, supplier invoices are on-line
transferred to the supplier's balance, and
can be seen in the VAT register; account records
are also generated, using pre-established
rules (stock loading, receivables and VAT)
- Invoice due date is automatically established,
complying to pre-defined rules
Reports related to the purchasing process
(orders / invoices / acceptance)
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